Meeting management

The BOS (BO Secretariat) application allows optimal electronic management of the secretariat of any meeting or assembly (government, municipal council, PCSW, police zone, etc.) and therefore a reduction in paper use. The platform can be accessed from a simple Internet connection by all the services concerned and all the people involved (political representatives, advisers, etc.). All dossiers are centralised in a single application. 

Document management and structuring of electronic information 

Document management

BOS allows seamless document management and electronic information structuring. It considerably eases the planning and management of meetings (preparation of agendas, management of online votes and notification of decisions, consistent management of different document versions, monitoring of the progress of dossiers and meeting decisions, etc.). 

In addition to the consultation and validation of documents, BOS allows any file to be viewed in its entirety and, more broadly, a better appreciation of the overall management of the administrations, by involving all the stakeholders involved collaboratively and transparently. 

Xchange, electronic document exchange made easy 

The BOS secure platform allows remote access to all data via the internet and facilitates the electronic exchange of legal and administrative documents between municipalities, local administrations, and the Local Authorities Administration via the Xchange platform. 

The benefits of the BOS solution 

Choosing the BOS service provides a number of benefits: 

• BOS, a structuring tool: all the information is encoded in a common model for the entire administration, which automatically eliminates duplication. BOS also allows the automatic production of documents from data in an electronic dossier. Dossier processing times are significantly reduced thanks to the accountability of each agent in the decision-making chain, who is authorised to correct any missing or incorrect information; 

• BOS, the administration's memory: any dossier, comment or decision relating to a file can be traced quickly and easily, as can information about the processing and stages of dossiers; 

• BOS, an extended electronic flow: in an assembly, the information is presented through a filtering WEB interface that integrates the results of the votes; 

• BOS, a significant saving: the BOS application allows a large administration to save approximately one million pages of paper per year; 

• BOS, customised support: the implementation of the BOS platform includes an on-site support phase, with training and support adapted to specific requirements, and a Users' Club that brings together the partners active on the platform. 

In conclusion, the BOS service allows administrations to increase efficiency in the management of meetings. It also allows seamless document management and electronic information structuring and facilitates the electronic exchange of legal and administrative documents between municipalities, local governments and the Local Authorities Administration.